DanceFlow Knowledgebase
Search practical guides for CRM, scheduling, events, ticketing, marketing, public discovery, payments, and studio operations.
Find setup guides for studio workspaces, public profiles, client data, billing, and daily operations.
Learn practical tasks like creating events, using QR check-in, setting early bird pricing, and managing guest coach lessons.
Use search and category filters to quickly find the article that matches the task you are trying to complete.
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Events
Create an optional public event agenda with schedule items grouped by date for single-day or multi-day events.
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Clients & CRM
Learn how client photos help staff verify accounts and prepare for future QR check-in workflows.
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Public Profile
Learn how to add staff photos, teaching certifications, and titles for instructor profiles.
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Booking Requests
Learn what happens when staff approves or declines a booking request.
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AI & Automations
Understand the difference between configuring ARIA in Automation Center and supervising ARIA in Operations.
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AI & Automations
Expand ARIA ownership, digests, policies, and automation after the first-week workflow feels dependable.
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AI & Automations
Set up ARIA Operations with a simple first-week workflow that keeps owners in control.
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Billing & Payments
Understand the difference between DanceFlow subscription billing, client payments, and Stripe payouts.
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Events
Learn how to use event check-in to track attendance for registrations and group class sessions.
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Scheduling
Learn when to use Package Credit, Membership, Pay-as-you-go, or Free/Comped billing for lessons.
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Clients & Portals
Learn how to connect a client record to portal access, when to send an invite, and when to link an existing account.
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Billing & Payments
Use a registered Stripe reader to collect an in-person payment and attach it to the correct DanceFlow payment record.
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Scheduling
Connect a shared studio calendar or personal instructor calendar so DanceFlow schedule activity can stay visible in Google Calendar.
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Marketing
Learn the basic steps for drafting, previewing, testing, and sending a DanceFlow marketing campaign.
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Documents & E-Signatures
Learn how documents and e-signatures help studios collect agreements, waivers, and acknowledgments.
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Events
Learn how multi-location and multi-date event setup helps organizers run recurring series without rebuilding the same event repeatedly.
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Getting Started
A current overview of the major DanceFlow tools available for studios, organizers, instructors, and students.
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Events
Learn how duplicating an event helps organizers copy event details and avoid recreating complex events manually.
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Documents & E-Signatures
Learn where to look when you need to confirm whether a client or event attendee signed a document.
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Getting Started
A practical checklist for setting up a new studio workspace in DanceFlow.
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Getting Started
Learn the core steps for setting up an organizer workspace, creating events, and preparing to take registrations.
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AI & Automations
Learn what Handle automatically, Prepare for my review, Notify me only, and Off mean—and what ARIA is never allowed to do automatically.
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Security & Privacy
A plain-English overview of the security protections DanceFlow uses to help protect studio, student, event, payment, and business data.
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Client Portal
Help students and clients sign in to their studio portal using the correct email address and secure sign-in link.
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Events & Ticketing
Manage guest coach private lesson availability, including blocking and unblocking lesson slots.
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Events & Ticketing
Resend an event ticket confirmation email when an attendee cannot find their tickets or QR codes.
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Account Access
Learn how to use the forgot-password flow and create a new password for your DanceFlow account.
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Events & Ticketing
Use event registration visibility tools to review payment, ticket email, QR ticket, and document status.
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Public Profile
Learn how verified staff certifications and achievements can appear on a studio public page.
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Getting Started
Learn how to upload, review, and execute a client CSV import in DanceFlow.
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Billing & Payments
Understand the difference between Stripe Dashboard Tap to Pay and DanceFlow-controlled card reader payments.
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Independent Instructors
Learn how DanceFlow supports independent instructors who rent space from host studios.
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Booking Requests
Learn how existing clients can request lesson times from the client portal.
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Public Discovery & Leads
Learn what controls whether your studio appears in public discovery and how to improve your public listing.
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Booking Requests
Learn how public intro requests and portal schedule requests flow into the staff approval queue.
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Scheduling
Understand Daily Closeout, why lessons need review, and how to handle payments, credits, and attendance.
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Events
Understand the basic event registration workflow, ticket management, admin sales, and check-in.
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Getting Started
Use the Migration Center to import, map, review, and reconcile data when moving to DanceFlow from another studio system.
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Sales & Revenue
Understand when to use packages, when to use memberships, and how both can work together.
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Payroll & Instructor Pay
Review instructor compensation and prepare payroll information before sending it to your payroll or accounting provider.
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Security & Privacy
A practical overview of how studios should think about privacy, student data, payments, and account access.
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Billing & Payments
Create a Terminal location, register a Stripe reader, and refresh reader status from the Billing & Payouts page.
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Events & Ticketing
Use event profitability, refunds, fees, expenses, labor, and check-in data to review an event before settlement.
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Events
Set up guest coach availability, generate private lesson slots, and let dancers book paid event coaching times.
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Events
Learn how staff can manually record event ticket sales from the workspace side.
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Reports & Expenses
Send selected accounting reports through a private, time-limited DanceFlow link and review recent delivery activity.
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Booking Requests
Learn how availability rules control when clients can request lesson times.
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Reports & Expenses
Save accountant details, choose reports, and decide whether reports should be sent manually or on a recurring schedule.
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Public Discovery & Leads
Learn how intro lesson requests work and how studios can use them to turn public interest into leads.
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Getting Started
Learn how studios can think about team access for owners, instructors, admins, and front desk staff.
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Public Discovery & Leads
Learn how to complete the public-facing studio profile that dancers see in DanceFlow.
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Public Profile
Learn how credential verification works before certifications and titles appear publicly.
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Scheduling
Learn how instructors can subscribe to their DanceFlow schedule from a mobile or desktop calendar app.
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Billing & Payments
Use Stripe Dashboard Tap to Pay as a fallback phone-based payment option, then record the payment in DanceFlow.
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Clients & Portals
Steps to take when a client says they did not receive or cannot use a portal invite email.
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Public Discovery & Leads
Learn how studio-owned event registrations can help build your DanceFlow CRM and support follow-up.
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Reports & Expenses
Learn how DanceFlow uses tracked revenue, refunds, fees, and expenses to build a basic profit and loss view.
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Client Portal
Learn why portal invite emails include the studio name and logo, and what students or independent instructors should expect.
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Platform Updates
Learn how DanceFlow dashboard alerts are used for maintenance notices, feature updates, and important platform announcements.
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Marketing
Learn how DanceFlow marketing audiences help studios send more targeted messages to leads and clients.
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Events
Learn how public event pages organize event details, tickets, private lessons, schedules, locations, and checkout.
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AI & Automations
Learn how ARIA helps studios find revenue opportunities, follow-up priorities, and event closeout risks.
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Clients & Billing
Learn how to add client credits, record balances owed, apply credits to package sales, and keep a truthful account ledger.
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Client Portal
Understand how client identity, headshots, packages, memberships, and future QR check-in workflows work together.
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Events
Learn how to use your DanceFlow website calendar feed so public events can appear on your own website calendar without duplicate entry.
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Events
Learn how to add time-limited early bird pricing to event tickets and how DanceFlow handles the active ticket price.
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Events & Ticketing
Issue QR tickets, resend confirmations, and use QR scanning or manual lookup at event check-in.
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Documents & E-Signatures
Collect signed waivers or required documents during event registration and review signature status before check-in.
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Reports & Expenses
Track studio expenses and floor fee costs so reporting and profit views are more accurate.
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Marketing
Understand how organizer event registrations can become useful contact records for future event communication.
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Discovery
Learn how dancers can create a Partner Search profile, choose goals and styles, and keep communication inside DanceFlow.
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Public Discovery & Leads
Learn how public share buttons can help studios and organizers promote studio profiles and event pages.
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Communication
Learn how to record SMS consent and review message history on a client profile.
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AI & Automations
Choose how ARIA should work across front desk, client relationships, scheduling, marketing, billing, documents, events, payroll, retail, and studio health.
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Client Portal
Learn what students and clients can see in their DanceFlow portal and how studio portal links work.
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Getting Started
Learn how the dashboard setup checklist helps studios and organizers complete their first workspace setup steps.
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Getting Started
Learn how DanceFlow helps studios manage operations while helping dancers discover places to dance.
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Communication
Understand what studios should know before texting clients through DanceFlow.
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Public Discovery
Learn how subscription status and visibility settings affect whether studios and events appear publicly.
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DanceFlow Help Assistant
Get a quick answer from the knowledgebase, then open the related guide for more detail.
The knowledgebase will continue growing as more workflows are released. Signed-in users can return to the app dashboard for account-specific tools and support options.