DanceFlow Knowledgebase
Help for studios, organizers, and dancers
Learn how DanceFlow helps studios manage clients, scheduling, packages, memberships, payments, independent instructor rentals, and public discovery.
Start with the basics
Learn what DanceFlow does and how studios can get set up for daily use.
Built around real workflows
Articles focus on practical studio tasks like packages, memberships, rentals, billing, and scheduling.
More guides coming soon
This public knowledgebase will grow as the platform moves closer to launch.
Browse articles
Choose a guide below to learn how DanceFlow supports studio operations, public discovery, and client management.
Getting Started
What is DanceFlow?
Learn how DanceFlow helps studios manage operations while helping dancers discover places to dance.
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Getting Started
Getting Started Checklist for Studios
A practical checklist for setting up a new studio workspace in DanceFlow.
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Getting Started
Importing Client Data from a CSV
Learn how to upload, review, and execute a client CSV import in DanceFlow.
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Sales & Revenue
Packages vs Memberships
Understand when to use packages, when to use memberships, and how both can work together.
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Independent Instructors
Independent Instructors and Host Studio Rentals
Learn how DanceFlow supports independent instructors who rent space from host studios.
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Billing & Payments
Billing, Payments, and Payouts
Understand the difference between DanceFlow subscription billing, client payments, and Stripe payouts.
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Clients & Portals
Client Portal Linking: Invites vs Existing Accounts
Learn how to connect a client record to portal access, when to send an invite, and when to link an existing account.
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Public Discovery & Leads
Making Your Studio Visible in Public Discovery
Learn what controls whether your studio appears in public discovery and how to improve your public listing.
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Public Discovery & Leads
Setting Up Your Public Studio Profile
Learn how to complete the public-facing studio profile that dancers see in DanceFlow.
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Public Discovery & Leads
Setting Up Intro Lesson Requests
Learn how intro lesson requests work and how studios can use them to turn public interest into leads.
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Clients & Portals
Troubleshooting Client Portal Invite Emails
Steps to take when a client says they did not receive or cannot use a portal invite email.
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Getting Started
Getting Started with Your Organizer Workspace
Learn the core steps for setting up an organizer workspace, creating events, and preparing to take registrations.
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Getting Started
Using the Workspace Setup Checklist
Learn how the dashboard setup checklist helps studios and organizers complete their first workspace setup steps.
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Scheduling
Syncing an Instructor Schedule to Google, Apple, or Outlook Calendar
Learn how instructors can subscribe to their DanceFlow schedule from a mobile or desktop calendar app.
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Events
Creating Multi-Location and Multi-Date Events
Learn how multi-location and multi-date event setup helps organizers run recurring series without rebuilding the same event repeatedly.
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Events
Duplicating an Event
Learn how duplicating an event helps organizers copy event details and avoid recreating complex events manually.
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Events
Selling Tickets from the Admin Side
Learn how staff can manually record event ticket sales from the workspace side.
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Events
Checking In Event Attendees
Learn how to use event check-in to track attendance for registrations and group class sessions.
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Platform Updates
Understanding Dashboard Alerts and Announcements
Learn how DanceFlow dashboard alerts are used for maintenance notices, feature updates, and important platform announcements.
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Client Portal
Understanding Branded Portal Invite Emails
Learn why portal invite emails include the studio name and logo, and what students or independent instructors should expect.
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Events
Using DanceFlow Events on Your Website Calendar
Learn how to use your DanceFlow website calendar feed so public events can appear on your own website calendar without duplicate entry.
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Article categories
These sections will expand as more help content is added.
Getting Started
5 articles
Sales & Revenue
1 article
Independent Instructors
1 article
Billing & Payments
1 article
Clients & Portals
2 articles
Public Discovery & Leads
3 articles
Scheduling
1 article
Events
5 articles
Platform Updates
1 article
Client Portal
1 article
Need more help?
The knowledgebase is still growing. Signed-in users can return to the app dashboard for account-specific tools and support options.