Overview
DanceFlow is a dance studio CRM, scheduler, event, and discovery platform built to help studios manage their business while helping dancers find places to dance, people to practice with, events to attend, and dance opportunities.
Most studio tools focus only on internal scheduling or payments. DanceFlow connects both sides of the business:
Studio operations + public discovery
That means studios can manage clients, lessons, instructors, packages, memberships, payments, rooms, leads, events, hiring posts, and follow-up while also giving dancers a way to discover studios, events, classes, partner profiles, and job opportunities.
Who DanceFlow is for
DanceFlow is designed for:
- Ballroom dance studios
- Country dance studios
- Independent dance instructors
- Event organizers
- Dancers looking for partners, events, studios, and dance jobs
- Studio owners who rent floor space
- Front desk and admin staff who manage daily studio operations
What studios can manage
Studios can use DanceFlow to manage:
- Clients and leads
- Private lessons
- Instructor schedules
- Rooms and floor spaces
- Package templates
- Client package balances
- Membership plans
- Payments
- Client portal access
- Independent instructor floor rentals
- Reports
- Public discovery listings
- Now Hiring job postings
- Event registrations, tickets, and check-in
- Documents and e-signatures
- Event waivers and signed-document receipts
- Wave Accounting connection
- Google Calendar integration for studio and instructor schedules
- ARIA revenue insights, operations review, and automation tools
- Accountant report delivery with secure links and recurring schedules
- Payroll preparation and instructor compensation review
- In-person card reader payment workflows
What dancers can do
Dancers can use DanceFlow to:
- Discover public studio profiles
- Browse events, classes, socials, workshops, and ticketed activities
- Create a dancer-owned Partner Search profile
- Search for dance partners by goals, role, level, location, and styles
- Keep Partner Search conversations inside DanceFlow
- Hide or pause a Partner Search profile anytime
- Browse studio job postings
- Save favorites and return to them later
- Keep event tickets and QR codes in their wallet
- Register for events through the student app when available
- Review required event documents during checkout
- Access studio portals when a studio links them
What makes DanceFlow different
DanceFlow is built around real studio workflows.
Instead of only acting as a calendar or payment system, DanceFlow helps connect the full path:
Dancer discovers studio, event, partner, or job → connects through DanceFlow → becomes a lead, attendee, partner match, applicant, or client → stays connected through the portal and app
For studios that rent floor space, DanceFlow also supports independent instructor portal access so instructors can book host studio floor space while keeping their own business separate.